人事档案

政策

的 College shall establish, maintain, and safeguard personnel records as required by law and deemed essential for efficient operation of the College.

Except where prescribed by policy or agreement, the official personnel record resides in the Human 资源 Office of the College and the Human 资源 administrator, or his/her designee is considered to be the records custodian. 所有官方文件 应当记入正式人事档案.

的 personnel record shall include all documents which are official actions taken by the College or employee and regarding the employee’s employment relationship with the College, and other official documents describing the employee’s employment relationship or ability to perform the functions of his/her position. 人事档案应当 not include any documents unrelated to the above, such as letters of commendation or letters of complaint, training records, awards, notes, drafts, reports or other documents unrelated to an official employment action, except where attached as evidence 支持官方人事文件的.

Personnel records may contain personal, confidential or sensitive information. 的 College will handle and maintain all personnel records with integrity.

Access to 人事记录s by Members of Management

Supervisors may review the personnel record of an employee who reports to him/her 在一定程度上由商业需要支持. 获取医疗/健康记录是 limited to information needed to implement appropriate reasonable accommodations and only to the extent release of such information is allowed by law.

Other persons in an executive or administrative positions, or his/her designee, or a professional or classified positions with supervisory authority, may review the personnel records of an employee who is an applicant for a position that has a reporting relationship to that executive, administrative, professional or classified employee. Access to information will be limited to that information needed for making an informed 关于职位选择的决定. 这些人不得获准进入 to medical/health records of an employee for this purpose.

员工查阅人事记录

An employee may request to review his/her personnel record during business hours and 可以审核记录中包含的所有文件吗. 员工也可以索取一份副本 包括在人事记录中的任何文件. 学院可以收取合理的费用 fee for copying any material beyond the first copy requested by the employee or his 或者她的代表. For purposes of this policy, employee includes any person who 现受雇于或曾受雇于学院.

Access to 人事记录s by Members of the Public, Other Agencies, or Students

Access to personnel records by persons other than the employee or members of the College’s management staff is limited by the public disclosure act and will be released only 法律允许的. Some exceptions may exist for other governmental agencies performing services on behalf of the College or employee; examples include the Attorney General’s Office, Department of Labor and Industries, and Department of 就业 Security.

Response to a Request to Review a 人事记录

的 College’s Human 资源 Office shall respond in a reasonable time, or as otherwise required by law, to all requests to review personnel records.

目的

的 purpose of this policy is to establish the provisions by which personnel records will be maintained, what documents are included in personnel records, who may access personnel file information, and considerations for privacy. 它的目的是人事 records will be safeguarded as required by state and federal law and will be maintained as is deemed essential for the efficient operation of the College.

这项政策适用于谁

This policy applies to all employees, volunteers and others acting in an employment 与书院的关系. This policy does not apply to student records, except for records maintained for an employee who is also a student and as it regards the student’s employment 与书院的关系.

参考文献

RCW 40.14.010 Definition and Classification of Public Records

RCW 42.17 Disclosure, Campaign Financing, Lobbying, Records (“Public DisclosureAct”)

Executive Order 00-03 Public Records Privacy Protections

WAC 132V-24公共记录

TCCFT集体谈判协议

WFSE集体谈判协议

WPEA集体谈判协议

定义

人事记录 – the official College file(s) containing document(s) that describe an action taken by the College and regarding the employment relationship of the employee, an action taken by the employee and regarding his/her application or employment relationship with the College, or other documents describing the employee’s employment relationship or ability to perform the functions of his/her position. 以下文件的例子 reside in a personnel record includes the application for employment, new hire paperwork, payroll record, medical statement, authorization for changes in pay, classification or FTE, authorization to change budget against which payroll expenses are charged, discipline, performance evaluation, leave slips, benefit election, and similar records.

参见大学政策-定义

过程

没有一个